Roles and Responsibilities
- Support the reporting arrangements and P3M documentation; and make sure outputs align to the reporting drumbeat.
- Review data, inputs and written reporting submissions and report challenges to the content via approved chain.
- Analyse data, to identify missing information, outliers, or extraneous variables.
- Coordinate report production, liaising with senior members of the team and ensuring the on-time delivery of P3M reports.
- Make sure that P3M reports comply with quality requirements.
- Strive for the continuous improvement of reporting and associated guidance documents.
- Monitor and track key deliverable deadlines and support the Reporting Function to make sure that P3M reports are issued on time.
- Demonstrate Project Coordination experience and time management skills.
- Work with Risk, Planning, Cost and Estimating colleagues to conduct analysis and monitoring of deliverables.
Additional Responsibilities
- Liaise with stakeholders to gather data and act as a point of contact for P3M governance and reporting.
- Participate at Programme and Project Boards, and occasional Executive team meetings as required to support operational discussions.
- Maintain the mechanism for the tracking and reporting of benefits through the project lifecycle and into realisation.
- Assist with the evaluation of strengths and weaknesses of identified benefits and dis-benefits in line with project mandate.
Experience Required
- Practiced in combining project management techniques with administration and statistical analysis.
- Experience in a previous admin/coordinator position.
- Familiar with large scale complex projects, preferably in a regulated environment.
- Ability to manage and build relationships with diverse stakeholders.
- Experience in collaborating across functional and organisational boundaries by building productive relationships.
- Driven with a positive outlook and fit in within a busy environment.
- The ability to prioritise and organise own workload to tight deadlines, whilst seeing the big picture.
- Strong communication skills
- Be a team player and work alongside all other members of staff.
- Experience in an administrative capacity & possession of excellent organisational skills.
- Ability to work independently and use own initiative.
- A good command of the English language; verbal and written.
- Attention to detail.
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