Roles and Responsibilities
- Scheduling appointments and managing diaries
- Management of shared inbox and calendar
- Making Travel and Hotel arrangements
- Planning conference, workshops, seminars, and other events
- Preparation of papers / presentation for meetings, taking notes at meetings, preparing the minutes, and subsequently distributing to all participants.
- Generation of presentation materials and control of our core library of go-to docs.
- Timesheet Management support
- Support and coordinate with document controllers to ensure Project documents remain up to date.
- Provision of agreed administration and personal assistant services to internal customers to agreed standards.
- Provide advice and guidance on issues appropriate to their function.
- Carry out designated work packages to meet standards of safety, cost, time, and quality.
- Proactively look to improve the systems in the working area utilising best practice.
- Where appropriate, day to day organisation of business support within business area including, where applicable, guiding and supporting others.
- Organisation of own work with limited reference upwards. Where applicable, anticipate and deal with arising issues according to procedures and laid down parameters, re-route tasks and monitor them.
- Will maintain and develop good contacts with individuals/organisations at all levels internal and external to the Company.
- Where appropriate, may contribute to the formulation of budgetary information and procedures.
- Promoting and monitoring a safe environment/good housekeeping of the working area.
- Where appropriate, train and develop others to appropriate standards.
- Complies with all legislative, regulatory and company procedures and standards e.g. safety, quality, risk, security etc. appropriate to the role.
- General Admin support
- Support in onboarding new starters.
- Support in IT requests and issues.
Experience Required
- Demonstrable experience of working as a PA or Administrator
- Strong communication skills
- Excellent attention to detail
- Excellent organisation and people management skills
- Ability to prioritise and multitask efficiently
- Proficient in Microsoft Packages
- Working knowledge of standard word processing., spreadsheet and other productivity software tools
- Experience of working in a Project Support role is desirable
- Ability to obtain BPSS Clearance
Keywords: