Governance and Assurance CoOrdinator

Ref 10151
Application Status Closed
Closing Date
Contract FULL TIME
Starting Salary 28000 - 38000
Benefits
Location Thomson Avenue
Head Office Town Harwell
Head Office Postcode OX11 0GD
Country UK

This job has now closed to new applications.

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Roles and Responsibilities
  • Governance & Assurance
  • Support the establishment and delivery of governance arrangements within the GDF programme and Programme level documentation.
  • Provide support to the development of programme assurance.
  • Support in the management and provide quality assurance of GDF deliverables.
  • Improve awareness and knowledge of internal and external governance and assurance processes for MCP personnel.
  • Support the assurance interface with the Infrastructure & Projects Authority.
  • Maintain the data governance framework, including processes and standards, Board Terms of Reference and the Integrated Assurance and Approvals plan.

Reporting

  • Provide resilience for coordinating report production, liaising with senior members of the team and ensuring the on-time delivery of reports.
  • Make sure reports comply with quality requirements.
  • Strive for the continuous improvement of reporting and associated guidance documents.
  • Meeting ownership & information capture
  • Act as Secretariat support (and at times delegate) to the GDF Programme Board and Integrated Review Meeting including the production of agendas, coordination of papers and maintaining PMO calendars.
  • Support the GDF Reporting and Performance Senior Manager in their role as GDF Programme single point of contact for senior meetings including coordinating the production of papers and production of reports as required.
  • Provide support and input into the GDF Project Boards, ensuring appropriate upward cascade of decisions, actions, and issues to the Programme Director and/ or SRO.
  • Provide administration of the GDF Forward Look

Stakeholder and Data Management

  • Work with document controllers to maintain Information confidentiality, integrity and availability of the MCP information.
  • Management of MCP PMO communications through Outlook, SharePoint and other media.
Experience Required
  • Experience in a previous admin/coordinator position
  • Proven experience in providing Governance support including Board Secretariat experience.
  • Familiar with large scale capital infrastructure projects.
  • Ability to build relationships with diverse stakeholders.
  • Experience in collaborating across functional and organisational boundaries by building productive relationships.
  • Driven with a positive outlook and fit in within a busy environment.
  • The ability to prioritise and organise own workload to tight deadlines
  • Demonstrable project administration skills.
  • Have good communication skills; the ability to communicate effectively with stakeholders and colleagues.
  • Be a team player and work alongside all other members of staff.
  • Experience in an administrative capacity & possession of strong organisational skills.
  • Ability to work limited guidance and use own initiative.
  • A good command of the English language; verbal and written.
Keywords:
Administration