Roles and Responsibilities
- To ensure that document management systems are developed, maintained and meet regulatory, stakeholder and customer needs.
- To have an in-depth knowledge of the different roles within document management and to guide each role accordingly.
- To be fully embedded into the end-to-end life cycle of document management, from creating a document, numbering, publishing, version control, review and withdrawal.
- To be the point of contact for all document control issues and to deal with them in a professional manner.
- To actively monitor the health of document management
- Review submitted documentation and prepare document metrics and deliver when and if required.
- Issue controlled copies and transmittals as and when required ensuring that the associated trackers are kept up to date.
- Prepare reports for the overall heath and status of documentation, making sure support is given to address risks and mitigate issues.
- To deliver set document management objectives and targets.
Experience Required
- Experience working with management systems and document management toolsets.
- Good communication skills
- Excellent IT skills and fully competent in Microsoft office Software.
- Ability to work as part of a team and be flexible.
- Good organisation skills
- Ability to manage a busy workload and prioritise.
- Understanding of different artifacts (Drawings, Process Maps, Word documents etc),
- Knowledge and experience working against ISO 9001
- Experience with SharePoint and understanding of workflows.
- Experience of auditing
- Understanding of compliance needs and following governance.
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